Office 365 - Recommendations for Setting up Resources

First/Primary

In Years R,1,2 pupils will struggle to access resources on Office365 without parent support. We suggest:

• Set up shared folders from OneDrive, and place links on your website for them to be downloaded. This way, staff only have to add new items to the folders, not upload lots of content
• If you need to interact with students and provide feedback, consider quizzes in forms, which can mark and give feedback to students immediately.
• Consider using Sway to share content easily to any device, and you can embed your form into your Sway.
• Consider using QR Codes to share resources so pupils can scan them off paper to open digital resources on any device with a camera.
  
  

Middle/Secondary

Students at this level will be able to access their Office365 accounts by logging in, this allows them to access a wide range of resources, we suggest focusing on:

• Teams for Edu where you can communicate, share, give out work, collect it in and provide feedback and marking all from one app/program on a range of devices
• Access to files and resources in SharePoint
• Download a full copy of Office365 for free to 5 devices

For whole school events or for communicating and sharing with parents, why not try Teams Live Events?

Getting help using Office365

Training resources 

• Microsoft Educator Center (MEC) - general resources for using Office365 in education
• Guidance for Parents on students using Office365 at home
• Guidance for Educators on using Office365 for remote learning 
• Microsoft Teams Essentials for Educators - YouTube Video
• Shifting to distance learning, 5 day guide for school leaders

Quick Start Guides

• Microsoft Teams For Education Quick Start Guide
• Microsoft Forms Quick Start Guide

Safety when using new software/devices at school and home

Using Teams Safely for Staff

Microsoft have created a great resource for schools to use to understand how to keep students and staff safe when using teams.

• Keeping Students safe in Microsoft Teams
• Best Practice for Staff & Students when using Microsoft Teams
• See who can do what on what device for Microsoft Teams

Keeping safe when using devices at home

With many schools now asking students to use devices in lessons, and at home - perhaps unsupervised whilst parents work at home - how can we help parents ensure their children are safe?

• Ensure student devices have Senso on, and Senso captures are monitored
• Encourage parents to visit Safer Internet - and the parental resources on how to put filtering on their home broadband and easy explainer guides for social media

Keeping your school networks safe

There are more risks being presented to us as we try to keep your networks safe then ever before, and as schools move into the cloud, we are presented with new challenges and risks.

• Keep your data safe, by switching on MFA (Multi-Factor-Authentication) for at least staff accounts. You can whitelist your school broadband so you do not need to do anything additional in school, just when at home
• We can run simulated phishing attacks to identify vulnerable users and ensure training and protection is in place
• Password security for staff and students is vitally important, password management is a life skill
• There are useful graphics from NCSC here for families and your school.