Sharepoint - Set up alerts and notifications

Modified on Fri, 03 May 2024 at 01:47 PM

To set up alerts and notifications on Sharepoint so that when a document is modified or changed, a user can receive an alert or notification. Sharepoint does not allow alerts or notifications from just viewing or opening the file; the file needs to be updated or changed in some way. 

How To

a) First, save the document as a .doc file or similar with a table at the bottom of the document. This could be where staff could write their name and put the date/time next to it. Then upload the document to Sharepoint. 

b) In the space where you've uploaded the file, press these three dots 
c) Go to Alert Me 

d) Invite staff to sign their name in a table you put at the bottom of the document once they have read the document because Sharepoint doesn't allow notifications just for opening and viewing the document, but instead for when something changes.

Then you'll get an email notification when the document is updated. 

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