Outlook - Rule Creation

Modified on Tue, 23 Jan 2024 at 09:15 PM

This article goes over creating email rules as you may wish to automate some functions of your email account. 



To create a rule in Outlook Desktop App, follow these steps:


  1. Open Outlook and go to your Inbox.

  2. Click on the "Home" tab in the ribbon, then click on the "Rules" button in the "Move" group.

  3. In the Rules dialog box, click on the "New Rule" button.

  4. In the "Create Rule" dialog box, select the conditions that you want the rule to apply to, such as the sender or subject of the message.

  5. Select the actions that you want the rule to perform, such as moving the message to a specific folder or marking it as read.

  6. If you want the rule to apply to specific exceptions, select the "except if" option and specify the exceptions.

  7. If you want the rule to apply to all future messages, select the "run this rule now on messages already in Inbox" option.

  8. Click on the "OK" button to save the rule.

  9. In the Rules dialog box, you can manage your rules by editing, deleting, or reordering them.

  10. Click on the "OK" button to close the Rules dialog box.


To create a rule in Outlook on the Web, follow these steps:


  1. Open outlook.office.com in your web browser (Edge or Chrome)
  2. Select the settings cog in the top right.
  3. Select Email -> Rules -> Add New Rule


Any questions, please contact help@concero.education


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